Modern businesses rely on streamlined processes and automation to stay competitive and corporate travel is no exception. As travel becomes more complex, companies need powerful tools to manage itineraries, enforce policies, track expenses, and provide real time support. Enter the best business travel platforms, designed to transform outdated travel processes into streamlined, tech-powered solutions.
These platforms are much more than booking engines they serve as centralized hubs for travel management, offering everything from automated approvals and policy compliance to traveler safety and expense integration.
Let’s explore the top-performing platforms in 2025, understand their benefits, and see how they’re helping businesses solve real travel management problems.
What is a Business Travel Platform?
A business travel platform is a software solution that enables organizations to manage their entire corporate travel process in one place. It combines booking capabilities (for flights, hotels, and transport) with policy controls, approval workflows, expense management, analytics, and support.
Rather than using personal booking tools or manual spreadsheets, companies use these platforms to centralize all travel activities, reduce risk, and improve efficiency.
Travel platforms are essential for companies of all sizes from startups to global enterprises that need visibility into spending, compliance, and employee safety.
Why Use a Business Travel Platform
Using a dedicated travel management platform brings structure and automation to what is otherwise a chaotic and time-consuming process. Here are several reasons companies adopt business travel platforms:
Enhanced Booking Control and Policy Compliance
With a business travel platform, employees are restricted to booking within company approved guidelines. This ensures trips are booked using preferred suppliers, staying within budget, and aligned with corporate policy reducing unauthorized expenses.
Streamlined Travel Approvals and Automation
Automated workflows mean managers can approve trips quickly via the platform, eliminating the need for back-and-forth emails or Slack messages. This speeds up the process while keeping a clear audit trail.
Centralized Travel Data and Reporting
All travel bookings, costs, and itinerary data live in one dashboard. This gives finance teams real-time insights into travel trends, policy violations, and opportunities for savings.
Real-Time Traveler Support and Duty of Care
Platforms offer 24/7 customer support and tools to track travelers in real time, which is critical in emergencies or disruptions. Companies can proactively respond to weather delays, health risks, or political unrest.
Top Business Travel Platforms in 2025
Here are five real-world, high-performing platforms used by thousands of companies globally to manage business travel more efficiently.
TravelPerk is a modern business travel platform built with flexibility and ease-of-use in mind. It combines the convenience of a consumer booking engine with the power of an enterprise travel management system. Known for its massive inventory and flexible cancellation policies, TravelPerk is trusted by both small businesses and large enterprises.
Product Details:
TravelPerk offers end-to-end travel management from booking and approvals to invoicing and expense tracking. Its platform includes integrations with Slack, Expensify, and HR tools to sync data across systems.
Use Case:
Perfect for fast-moving companies that want a travel platform employees actually enjoy using. TravelPerk cuts booking time by 60% and improves policy compliance with automated controls.
formerly known as TripActions
Navan, formerly known as TripActions, combines travel booking with integrated expense management and corporate card issuance. It’s one of the few platforms offering a truly unified travel and finance experience.
Product Details:
Navan uses AI to recommend flights and hotels based on personal preferences, policy constraints, and company budgets. It tracks spending in real time and offers expense automation via corporate cards.
Use Case:
Great for companies wanting to unify travel and finance operations. Navan simplifies reconciliation and reduces the friction of expense reports, making it a favorite for finance teams.
Egencia is an enterprise-grade business travel management tool from American Express Global Business Travel
Egencia is an enterprise-grade business travel management tool from American Express Global Business Travel. It’s known for its global reach, strong compliance tools, and real-time traveler tracking.
Product Details:
Egencia excels in providing configurable policy engines, deep reporting, and support for multinational teams. It offers built-in duty of care tools to locate and support employees anywhere in the world.
Use Case:
Best suited for larger organizations with global offices and complex travel policies. Egencia helps HR and finance teams stay compliant with local laws and ensures traveler safety across regions.
SAP Concur is a legacy leader in travel and expense management
SAP Concur is a legacy leader in travel and expense management. It provides extensive features for large enterprises that need deep integration with ERP systems and financial reporting.
Product Details:
SAP Concur supports end-to-end travel booking, custom policies, receipt scanning, mileage tracking, and audit-ready reporting. It’s highly customizable and ideal for companies already using SAP’s ecosystem.
Use Case:
Recommended for large enterprises in finance, manufacturing, or healthcare that require detailed compliance and regulatory oversight.
CTM blends smart technology with dedicated service.
CTM blends smart technology with dedicated service. It’s especially strong for industries requiring personalized support, like law firms, consulting agencies, and media groups.
Product Details:
CTM provides customizable travel portals, event and group booking support, carbon offset tools, and around-the-clock assistance. It balances automation with a human approach.
Use Case:
Excellent for companies that need more white-glove service than automation alone can offer, particularly for complex or high-touch travel needs.
Benefits of Using a Business Travel Platform
Using a business travel platform provides measurable and strategic benefits that impact productivity, finance, and safety.
Time Savings for Employees and Admins
Employees can book travel in minutes, not hours. Admin teams don’t have to chase receipts or manually log bookings saving valuable time.
Reduced Travel Costs
Platforms help companies enforce travel policies and book using preferred rates. Tools like TravelPerk and Navan also offer exclusive discounts and refund capabilities.
Safer Travel Experiences
Knowing where employees are during travel and being able to offer real-time support is crucial. These platforms empower companies to act fast during emergencies and protect employees.
Streamlined Expense Reconciliation
Automated expense matching means no more paper receipts or manual entries. Expenses are logged in real time and sent directly to accounting.
Use Cases: What Problems Do These Platforms Solve?
- Disorganized Booking Processes: Employees often book outside of policy using consumer travel sites. Platforms eliminate this chaos with centralized, policy-compliant booking.
- Poor Visibility Into Travel Spend: Without a platform, finance teams have little insight into where money goes. Platforms provide instant dashboards with breakdowns of spending by team, department, or destination.
- Manual Expense Reports: Platforms like Navan automatically sync corporate card spending and generate reports, reducing manual effort and speeding up reimbursements.
- Travel Risk Management: In case of natural disasters, political unrest, or pandemics, platforms notify travelers and provide evacuation support instantly.
How to Buy a Business Travel Platform
Most of these platforms offer free demos and consultation calls. You can try them before committing. Here are direct links to get started:
Each platform customizes pricing based on company size, travel volume, and integration needs.
FAQs
1. What is the most user-friendly business travel platform?
TravelPerk is often praised for its intuitive interface and ease of use, making it ideal for teams with minimal training.
2. Can small businesses use these platforms?
Yes, platforms like TravelPerk and CTM offer scalable solutions tailored to startups and SMBs with limited travel volume.
3. Is it necessary to integrate a travel platform with accounting tools?
While not mandatory, integration with tools like SAP, QuickBooks, or Expensify greatly improves reporting accuracy and reduces administrative workload.
